Today’s meeting will include:

• Open Forum
• Call to order
• Roll Call
• Committee Reports
• President’s Report
• General Manager’s Report
• Secretary’s Report-Minutes
• Treasurer’s Report
• Approval of Agenda
• Old Business:  NONE
• New Business:
  • Approval of committee member / LAD Committee
  • Budget amendment (spindles on spillway walkway bridge)
  • Budget amendment (HVAC golf course maintenance building)
  • Sailing Club Buoys on Lake Tamarack

Based on what was said at last Tuesday’s Board Work Session, today is the deadline to submit sealed bids for the proposed sign at the intersection of Bent Tree Drive and Cove Road.

BTCI’s bid procedure is specified in the community’s Rules and Regulations document (pages 33 and 34).  The following are some of the requirements:

• At least three documented quotes from qualified vendors are required before purchases of equipment and/or supplies that are expected to cost $2500 or more.
• “The Request for Quote will include adequate specifications of the item or services, quantity, and special features, if any.  Specifications and response date will be the same for all suppliers and will be drawn in a manner that will preclude the advantage of one vendor’s products and/or services.”
• “Purchases over $10,000 require formal sealed bids.”
• “All solicitations requiring formal sealed bids will be preceded by a notice posted at the Bent Tree Administration Office at least 15 days prior to the closing date for acceptance of formal bids.”
• “No Bent Tree employee, Board Member or candidate for the Board, their spouses, family members, or companies that employ such individuals will be solicited or considered for bids without full disclosure of their relationships with BTCI.”
• “All formal bids will be opened by the Controller in the presence of the Bent Tree Treasurer or other Board member.”
• “A synopsis of the bids and selection will be prepared by the Controller and a summary will be presented as part of the monthly Treasurer’s Report.”

At this point, the plan is for the cost of the sign to be covered by donations.

Damselfly along Long Swamp Creek

June 6, 2017 – Damselfly in Bent Tree (click photo to zoom)

The front page of the January 2006 edition of the echo included an article, by the then Board president, about the new (at the time) sign at the intersection of Cove Road and Bent Tree Drive.  Quoting from the article, “When the sun shines on it in the morning or late afternoon it is very elegant…New lighting fixtures are to be installed that will provide a better flood light on the sign at night…”.  According to the article, the Board budgeted $10,000 for the sign and the cost came in at $9958.  That did not include the landscaping, other than sod.  The article stated “The area around the sign has been sodded and this makes for easy maintenance.  Any additional landscaping done in the future will be kept low so it won’t block the view of the sign.”

from the January 2006 echo, page 1

Five years ago, during the spring of 2012, BTCI offered the inaugural Learning Tree class.  The purpose of Learning Tree is “to provide an educational forum for property owners to learn more about the community’s history and operations.”

The following information is straight from the notebook given to each class participant, and summarizes the relationship between the General Manager and the Board of Directors.

Click the thumbnails below to scroll through larger images:

Over the weekend, many Bent Tree residents were surprised to see the sudden appearance of the towing sign shown in the photo above.  That particular sign was taken down Monday morning and a new sign (subdued design, same message) went up in its place (see photo at the end of this post).  A Bent Tree Bullet email bulletin went out to subscribers yesterday with the following explanation:

To subscribe to the Bent Tree Bullet (different from the Bent Tree Buzz which highlights the upcoming social activities), go to the profile/subscriptions page on the official Bent Tree website (owner login required).

The last item on the list of Topics for Discussion for tomorrow’s Work Session is “LONG RANGE GOALS / SUGGESTED MODIFICATIONS BY BOARD”.  The second part of that topic heading may answer the question posed in the title of an earlier post (* click here to read that post).

Click here for more information on “How Work Sessions Work”.  Tomorrow’s session will be held at 9:00 a.m in the Club Tamarack Recreation Room.  The complete list of topics includes:

• BT SIGN BID PROPOSALS
• PINE BEETLE TREE REMOVAL
• TREATMENT PLANT UPDATE
• GOLF COURSE COVERED BRIDGE
• TENNIS REPORT
• LAKE TAMARACK TRAIL SUGGESTIONS
• SPILLWAY WALKING BRIDGE
• APPROVAL OF COMMITTEE MEMBER/LAD COMMITTEE
• LONG RANGE GOALS / SUGGESTED MODIFICATIONS BY BOARD